Managing inbox rules for your @northwestern.edu (Exchange) account using Outlook 2016 for macOS

Inbox rules can be used to filter, forward, or automatically delete incoming emails based on specifications you set.

Create an inbox rule

  1. Select File  >  Tools  >  Rules.
  2. In the Rules box, select the email account for which you want to create the rules.
  3. Select +.
  4. In Rule name, type a name for the rule.
  5. In the When a new message arrives that meets all these conditions section, set the conditions. For example, you can choose Subject or Body from the drop-down, and then select + to add a search term in the Search List. You can add more search terms, and more conditions.
  6. In the Do the following section, add the actions you want to the rule. For example, you can automatically mark the incoming email as read, you can delete it, you can set a category or priority for it, or you can move the email to a folder. NOTE: If you move the email to a folder, enter the folder name.
    • Select + to add more actions to the rule.
    • Select - to delete actions.
  7. In the Except if section, add any exceptions to the rule.
  8. Select the Do not apply other rules to messages that meet the same conditions checkbox.
  9. Select the Enabled checkbox to enable the rule, then select OK.

Modify an inbox rule

  1. Select File  >  Tools  >  Rules
  2. To set a priority for Rules, select the arrows located in the bottom-right side in the Rules box.
  3. Check or uncheck the Enabled checkbox to enable or disable the rule, respectively.
  4. To save the Rules and changes, select X on the top of the Rules box, then select Save.

Deleting an inbox rule

  1. Select File  >  Tools  >  Rules.
  2. Select the rule, and then select - to permanently delete the rule.
  3. To save the Rules and changes, select X on the top of the Rules box, then select Save.

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP), via chat at http://www.it.northwestern.edu/chat or via email at consultant@northwestern.edu.




Keywords:Mac Exchange Client Desktop Forwarding Automatically Email forward   Doc ID:74197
Owner:TSS Tier 2 .Group:Northwestern
Created:2017-06-20 16:40 CDTUpdated:2019-02-04 11:59 CDT
Sites:Northwestern
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