Scheduling a meeting on your (Microsoft 365) calendar using Outlook Web App (OWA)

Every account has an email inbox as well as a calendar. You can add events, either just for yourself or with other attendees, via the Calendar tab in Outlook Web App.

  1. In the top right, select the Calendar tab.
  2. In the top left corner, click New Event.
  3. In the popup window:
    1. Enter the name of event in Event.
    2. Click Scheduling Assistant.
    3. To reserve a room for the meeting, click Add Room and then choose the appropriate room list from the drop-down menu.
      1. The menu changes to show all rooms in the list you selected. Select the room resource you want to schedule.
      2. The room appears in the scheduling assistant, along with its availability. Choose a time and duration for your meeting and then click OK
      3. Note: You will receive confirmation or denial for each room or resource you include in a meeting request. Some resources have restricted access, and you will be denied if you do not have proper permissions.
    4. Add any other people who will attend by entering their names or email addresses into the Attendees field and press Enter.
    5. Select a start and end time/date. Use the Scheduling Assistant's calendar to find a time where all attendees and room(s) are free. Click OK to close the Scheduling Assistant.
    6. If you did not select a room in the Scheduling Assistant, type in the name of the meeting's Location.
    7. Select how often the meeting should Repeat.
    8. Add more details to the body of the appointment.
    9. Click Save.
The event is now visible in your calendar.

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) or via email at

Keywords:exchange meeting schedule appointment webmail Exchange O365 M365   Doc ID:74190
Owner:TSS Tier 2 .Group:Northwestern
Created:2017-06-20 14:20 CDTUpdated:2020-12-14 15:34 CDT
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