Managing (Microsoft 365) folder permissions in Outlook for Windows

If you don't want to give someone total access to your account, you can give them permission to access one or more folders in your mailbox.

  1. From the left-hand navigation pane of Outlook, right-click your email address.
  2. On the menu that appears, select Folder Permissions to open a  new window.

  3. Click the Permissions tab, then click Add...
  4. Search by first name for each individual to whom you would like to give permissions, and click Enter.
  5. A list of possible matches will appear. Double-click the Name you want (Note: The name will appear in the text box at the bottom of the window. You may add multiple names). Click OK when you're done.

  6. Make sure the correct user is highlighted, then click the Permission Level drop-down menu and select the permission level you would like to grant. Click OK when you're done.

  7. OwnerGives full control of the folder; can create/modify/delete/read folder items; create subfolders; and change permissions on the folder.
    Publishing EditorHas all rights granted to an Owner, except the right to change permissions; can create/modify/delete/read folder items and create subfolders.
    EditorHas all rights granted to a Publishing Editor, except the right to create subfolders; can create/modify/delete/read folder items.
    Publishing AuthorCan create and read folder items and create subfolders but can modify and delete only folder items they create, not items created by others.
    Author Has all rights granted to a Publishing Author but cannot create subfolders; can create and read folder items and modify and delete items they create.
    Nonediting AuthorCan create and read folder items but cannot modify or delete any items, including those they create.
    ReviewerCan read folder items, but nothing else.
    ContributorA Contributor can create only folder items and cannot read items.

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) or via email at

Keywords:outlook exchange folder permission Exchange O365 M365   Doc ID:62239
Owner:TSS Tier 2 .Group:Northwestern
Created:2016-03-25 22:37 CDTUpdated:2020-12-14 12:19 CDT
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