Managing @northwestern.edu (Exchange) calendar permissions in Outlook 2016/2013 for Windows

You can give access to your Outlook calendar to an individual, as well as choose the level of access they have.

Add a User to your Calendar Permissions List

  1. On the Home tab of the toolbar at the top of the calendar screen, in the Share subsection, click Calendar Permissions.
    the Calendar Permissions is located on the right side of the Home bar, above the Share section.
  2. In the Calendar Properties window, make sure you are in the Permissions tab.
  3. Click the Add... button to open your address book.
  4. Find the name of the person you would like to add permissions for in the address book, click their name and click Add. Their name should appear in the text box beside it. After you are done adding people to add permissions for, click OK.
  5. In the box at the top of the Calendar Properties window, the added person's Name along with their Permission Level will appear.
    1. To change their permission from the default level of Free/Busy time, click the dropdown menu next to Permission Level:
      This image shows the Permissions tab of the Calendar Properties window. The list of current permissions is in the box at the top of the window. Te specific permission settings are available in the settings box below the list of permissions, next to the text Permission Level.
    2. Choose a level of permission to give and click Apply and click OK when you are finished.

Change Your Calendar's Default Permission Level

The default level is the permission you give to people when you share your calendar with them, and also the default level for other Faculty and Staff. The default setting is free/busy time.

  1. On the Home tab of the toolbar at the top of the calendar screen, in the Share subsection, click Calendar Permissions.
    the Calendar Permissions is located on the right side of the Home bar, above the Share section.
  2. In the Calendar Properties window, make sure you are in the Permissions tab.
  3. Click Default in the box with Name and Permission Level.
  4. Click the Permission Level: drop down menu and pick the level of permission you would like to give
  5. Click Apply then click OK

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP), via chat at http://www.it.northwestern.edu/chat or via email at consultant@northwestern.edu.




Keywords:account 2016 2013   Doc ID:62213
Owner:TSS Tier 2 .Group:Northwestern
Created:2016-03-25 10:19 CDTUpdated:2019-02-04 11:59 CDT
Sites:Northwestern
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