Setting up your @u.northwestern.edu (or other Google G Suite) account in Outlook

There are two email/calendaring systems at Northwestern. Faculty and staff use Exchange (@northwestern.edu), and students use Google/Gmail. These instructions guide you through configuring your Google G Suite account (@u.northwestern.edu, @alum.northwestern.edu, @nlaw.northwestern.edu, and @kelloggalumni.northwestern.edu) in Outlook.

Note: If you have enabled 2-Step Verification on your G Suite account, you cannot use your normal email account password in the instructions below. You will need to set up an app-specific password and use that as your password when setting up your account.

First make sure IMAP is enabled on your account:
  1. Open a web browser and log in to your email at http://accounts.google.com.
  2. Click the gear icon in the upper right corner of the window.
  3. Select Settings from the drop-down menu. 
  4. Click the Forwarding and POP/IMAP tab.
  5. Under IMAP Access, click the Enable IMAP radio button.

  6. Click Save Changes.
  7. Click the circular portrait icon or letter in the upper right corner of the screen and click My Account.
  8. On the new page that opens, click the Security tab and scroll down until Less Secure App Access is seen. 

  9. Click the slider next to Allow less secure apps to turn it to ON. The slider should turn blue.

  10. Close your web browser.
Once you've done that, you can configure Outlook:

Outlook 2016/2013

  1. Open Outlook on your desktop.
  2. Click the File tab.
  3. Click Add Account.
  4. Select Manual setup or additional server types and click Next.
  5. Select POP or IMAP and click Next.
  6.  Enter your information as listed below:
    • User Information: Your name and full @u.northwestern.edu email address
    • Account Type: IMAP
    • Incoming Mail Server: imap.gmail.com
    • Outgoing Mail Server (SMTP): smtp.gmail.com
    • Logon Information: Your @u.northwestern.edu email address and account password (or App-Specific password; see Note above)
  7. Click More Settings...
  8. Click on the Outgoing Server tab.
  9. Check the My outgoing server (SMTP) requires authentication box
  10. Click the Use same settings as my incoming mail server radio button.
  11. Click the Advanced tab.
  12. Enter the following information:
    • Incoming Server (IMAP): 993
    • Use the following type of encrypted connection: SSL
    • Outgoing Server (SMTP): 587 or 465
    • Use the following type of encrypted connection: Auto
  13. Click OK to close the Internet Email Settings dialog box.
  14. Click Next in the Add Account window.
  15. Outlook will now test the connection. Once this is complete, click Close.
  16. Click Finish.

Outlook 2016 (macOS)

If you have not previously set up any accounts in Outlook, select Other email account from the account types listed in Outlook, then skip to step 4.

  1. At the top ribbon, click Outlook, then select Preferences...
  2. In the Outlook Preferences window, click Accounts.
  3. In the Accounts window, click on the plus button, then select Other Email...
  4. Enter your full @u.northwestern.edu email address and Email account password (not your NetID password) in the fields that appear.
  5. Enter your information as listed below:
    • User name: your full @u.northwestern.edu address
    • Type: IMAP
    • Incoming server: imap.gmail.com
    • Outgoing server: smtp.gmail.com
    • Make sure Use SSL to connect is selected for both incoming and outgoing server settings.
  6. Click Add Account.

See Also:

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP), via chat at http://www.it.northwestern.edu/chat or via email at consultant@northwestern.edu.




Keywords:Gmail Outlook @u @fsm @alum @nlaw @kelloggalumni   Doc ID:62106
Owner:IT Support Center .Group:Northwestern
Created:2016-03-22 11:43 CDTUpdated:2019-02-04 11:59 CDT
Sites:Northwestern
Feedback:  3   2