NUFinancials Transaction Status Definitions

This guide provides a brief description of the various statuses associated with NUFinancials transactions, including Requisitions, Expense Reports, Payment Requests, Journals and Cash Advances.

 

Transaction Type

Status

Definition

Requisition

Approved

The requisition is fully approved by each Approver in the workflow.

Canceled

The requisition has been saved or submitted; a cancelation was performed. A requisition in Canceled status may be reopened in Manage Requisitions.

Complete

The requisition has gone through the full purchasing lifespan or the full cancellation process and then been closed. The requisition can no longer be modified.

Denied

When an Approver sends a requisition back to the requester, the requisition is in a Denied status.

Open

The requisition has been entered and saved but not submitted into approval workflow.

PO(s) Created

The requisition has been sourced into one or more purchase orders.

PO(s) Completed

The purchase order has gone through full purchasing cycle (PO, receipt, voucher and payment) or it has been canceled and reconciled and then closed. The purchase order can no longer be modified. This status applies to the purchase order, not the requisition.

PO(s) Dispatched

The purchase order has been dispatched by fax or email to the vendor.

Partially Received

The requisition has a remaining amount or quantity to receive on at least one line.

Pending

The requisition has been saved and submitted into workflow; the approval process is not yet complete.

Received

The requisition is completely received for all line quantities or amounts.

See Lines

The lines of this requisition are in various stages of the approval process and have different statuses, such as Pending, Approved, Denied or Canceled; however, none of the lines have been sourced to a purchase order.

Expense  Report

 

 

 

 

 

 

 

 

                    

Submitted for Approval

The expense report has been submitted into workflow; the approval process is not yet complete. At least one approval has taken place.

Approved (for Payment)

The expense report is fully authorized for payment processing.

Closed

The expense report is marked for closure. This typically means that the expense report payment was made in error and was reversed by Accounts Payable.

Denied

The expense report has been denied in the approval process.

 

Paid

The employee has been issued the reimbursement via direct deposit. An email notification confirms this.

Pending

The expense report has either been "saved for later" but not submitted into workflow or has been sent back by an approver. Pending is the only status in which an expense report may be edited. An email notification is delivered on send back.

Staged

The expense report is staged for payment by Accounts Payable. It will be paid shortly after it is staged.

Submitted

The expense report has been submitted into approval workflow. No Approvals have taken place.

Payment  Request

Approved

The payment request is fully approved and is awaiting the automated process that will create it into a voucher.

Canceled

The request has been canceled by the requester.

Denied

The payment request has been denied in the approval process and sent back. An email notification is delivered on send back.

New

The request has been saved but not submitted into workflow.

Pending

The request has been entered, saved and submitted into workflow; the approval process is not yet complete.

Vouchered

The payment request is fully approved and a voucher has been created for payment processing.

Journal Entry

Approved to Post

The journal entry is fully approved.

Not Submitted

The journal entry has been entered and saved but not submitted into workflow.

On Hold

The journal entry remains in the approver's inbox and workflow is suspended until further action is taken by the approver that placed it on hold. The submitter is not notified when a journal is put on hold.

Pending Approval

The journal entry has been entered, saved and submitted into workflow; the approval process is not yet complete.

Sent Back

The journal entry has been returned to the submitter for further modification and is removed from approval process.

Delete

The journal entry was deleted. It can be copied for use in a future accounting period.

Cash Advance

Paid

The payment process is complete and employee has received the advance.

Pending

The cash advance has been entered and saved but not submitted into workflow.

Reconciled

The cash advance has been fully applied to an expense report.

Staged

The cash advance is staged for payment. It will be paid shortly after it is staged.

Submitted for Approval

The cash advance has been submitted into approval workflow.

 

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) option 2, or consultant@northwestern.edu.




Keywords:Requisition "Expense Report" "Payment Request" Journal "Cash Advance" "Approval"   Doc ID:112531
Owner:ESAF PTP Team .Group:Northwestern
Created:2021-07-21 11:53 CDTUpdated:2021-08-04 11:55 CDT
Sites:Northwestern
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