NUFinancials Transaction Status Definitions
This guide provides a brief description of the various statuses associated with NUFinancials transactions, including Requisitions, Expense Reports, Payment Requests, Journals and Cash Advances.
Transaction Type |
Status |
Definition |
Requisition |
Approved |
The requisition is fully approved by each Approver in the workflow. |
Canceled |
The
requisition has been saved or submitted; a cancelation was performed. A requisition in Canceled
status may be reopened in Manage Requisitions. |
|
Complete |
The requisition has gone
through the full purchasing lifespan or the
full cancellation process and then been closed. The requisition can no longer be modified. |
|
Denied |
When an Approver sends a
requisition back to the requester, the requisition is in
a Denied status. |
|
Open |
The requisition has been
entered and saved but not submitted into
approval workflow. |
|
PO(s) Created |
The requisition has been sourced
into one or more purchase orders. |
|
PO(s) Completed |
The purchase order has
gone through full purchasing cycle (PO, receipt,
voucher and payment) or it has been canceled and reconciled and then closed. The purchase order can no longer
be modified. This status applies
to the purchase order, not the requisition. |
|
PO(s) Dispatched |
The purchase order has
been dispatched by fax or email to the vendor. |
|
Partially Received |
The requisition
has a remaining amount or quantity to receive on at least one line. |
|
Pending |
The requisition has been
saved and submitted into workflow; the approval process is not yet complete. |
|
Received |
The requisition
is completely received for all line quantities or amounts. |
|
See Lines |
The lines of this
requisition are in various stages of the approval process and have different statuses, such as Pending,
Approved, Denied or Canceled;
however, none of the lines have been sourced
to a purchase order. |
|
Expense
Report |
Submitted for Approval |
The expense report
has been submitted into workflow; the approval process is not yet complete. At least one approval has taken place. |
Approved (for Payment) |
The expense report
is fully authorized for payment processing. |
|
Closed |
The expense report is marked for closure. This typically means that the expense report payment was made in error and was reversed by Accounts Payable. |
|
Denied |
The expense report
has been denied
in the approval process. |
|
|
Paid |
The employee has
been issued the reimbursement via direct deposit. An email
notification confirms this. |
Pending |
The expense report has
either been "saved for later" but not submitted into workflow or has been sent back by an approver. Pending is the only status in which an
expense report may be edited. An email
notification is delivered on send back. |
|
Staged |
The expense report is staged
for payment by Accounts Payable. It will
be paid shortly after it is staged. |
|
Submitted |
The expense report has
been submitted into approval workflow. No
Approvals have taken place. |
|
Payment
Request |
Approved |
The payment request is
fully approved and is awaiting the automated process that will create
it into a voucher. |
Canceled |
The request has been canceled by the requester. |
|
Denied |
The payment request has
been denied in the approval process and sent
back. An email notification is delivered on send back. |
|
New |
The request
has been saved but not submitted into
workflow. |
|
Pending |
The request has been entered, saved and submitted into workflow; the
approval process is not yet complete. |
|
Vouchered |
The payment request is
fully approved and a voucher has been created for payment processing. |
|
Journal Entry |
Approved to Post |
The journal entry
is fully approved. |
Not Submitted |
The journal entry has been
entered and saved but not submitted into workflow. |
|
On Hold |
The journal entry
remains in the approver's inbox and workflow is suspended until further action is taken by the approver that
placed it on hold. The submitter is not notified when a journal
is put on hold. |
|
Pending Approval |
The journal entry
has been entered, saved and submitted into
workflow; the approval process is not yet complete. |
|
Sent Back |
The journal entry has been
returned to the submitter for further modification and
is removed from approval process. |
|
Delete |
The journal entry was deleted. It can be copied for use in a future accounting period. |
|
Cash Advance |
Paid |
The payment process is complete
and employee has received the advance. |
Pending |
The cash advance has been entered
and saved but not submitted into workflow. |
|
Reconciled |
The cash advance
has been fully
applied to an expense report. |
|
Staged |
The cash advance
is staged for payment. It will be paid shortly after it is staged. |
|
Submitted
for Approval |
The cash advance has been submitted into approval
workflow. |