Finding the Original Journal ID for Expense Reports, Cash Advances & Vouchers in NUFinancials

This job aid explains how to find the original journal ID associated with various transactions in NUFinancials.

Find the Original Journal ID

Do you need to complete a Correction Journal or a Correction Agency Journal? Do you need to locate the Original Journal ID that NUFinancials requires? It all starts on the GL008 Revenue and Expense Activity Report! 

  • Run the GL008 for the chart string that contains the transaction that was incorrectly posted to the General Ledger.
  • If the Transaction Type on the GL008 is Journal, then the GL008 Transaction ID is the Original Journal ID. Look no further!
  • If the Transaction Type on the GL008 is not Journal, you must either drill to detail on the GL008 or use NUFinancials inquiries (Accounting Entries). Affected Transaction Types are expense report, cash advance, and voucher.

Find the original Journal ID by drilling to detail from the GL008

In the HTML format of the GL008, click the hyperlinked Transaction ID of any voucher to see the associated Journal ID. 

Find the original Journal ID associated with an expense report

Login to NUFinancials → NavBar → Navigator → Travel and Expenses → Manage Accounting → View/Adjust Accounting Entries → Expense Reporting Acctg Entries. 

  1. Enter the Expense Report ID, and click Search.
  2. Click the Journal Information tab in the Expense Report Journal Lines
  3. Find the related Journal ID in the Journal ID Normally, the ID starts with EV.

Find the original Journal ID associated with a cash advance

Login to NUFinancials → NavBar → Navigator → Travel and Expenses → Manage Accounting

→ View/Adjust Accounting Entries → Cash Advance Acctg Entries. 

  1. Enter the cash advance ID, and click Search.
  2. Click the Journal Information tab in the Cash Advance Journal Lines
  3. Find the related Journal ID from the Journal ID Normally, the ID starts with EV.

Find the original Journal ID associated with a voucher

Login to NUFinancials → NavBar → Navigator → Accounts Payable → Review Accounts Payable Info → Vouchers → Accounting Entries. 

  1. Enter the voucher ID or invoice number in the appropriate field, and then click Search.
  2. Click the Posted link to navigate to the Accounting Entries page.
  3. Click the Journal tab in the Accounting Information box.
  4. Find the number in the Journal ID Normally, it starts with PV.

Find the original Journal ID associated with a voucher (Document Status)

Login to NUFinancials → Main Menu → Accounts Payable → Review Accounts Payable Info → Vouchers → Document Status. 

  1. Enter the voucher ID or invoice number in the appropriate field, and then click Search.
  2. Click the Posted link to navigate to the Accounting Entries page.
  3. Click the Journal tab in the Accounting Information box.
  4. Find the number in the Journal ID Normally, it starts with PV.

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) option 2, or consultant@northwestern.edu.




Keywords:expenses purchasing journals   Doc ID:111205
Owner:ESAF GL Team .Group:Northwestern
Created:2021-06-04 13:38 CDTUpdated:2021-08-06 09:27 CDT
Sites:Northwestern
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