- enables the Waiting Room for incoming new participants or to move participants into the waiting room.
Hide Profile Pictures - hide all profile pictures, including the host. Display names are shown instead.
Share Screen - allows participants to share their screens.
Chat - allows participants to use the chat.
Rename Themselves - allows participants to rename themselves via the Participants panel or the three dots menu (···) on their video tile.
Unmute Themselves - allows participants to unmute their audio without the host's permission.
Start Video - allows participants to start their video in the meeting.
Suspend Participant Activities - turn off all participant's video, audio, and ability to share their screen. This also locks the meeting to prevent new participants from joining. This applies to all participants in the meeting.
Limit Participant Interactions - In-Meeting
The following settings are our recommendation for providing a webinar-like environment within a meeting.
Mute All, uncheck Allow Participants to Unmute Themselves
When clicking Mute All, viewable when the Participants button is clicked on the Zoom toolbar, you can Mute all participants that are in the session and that will join the session at some point.
How: Click Participants on your Zoom toolbar, then click Mute All in the participants window, then uncheck the Allow participants to unmute themselves, click Continue or uncheck via the Security button on the toolbar.
- this checkbox is important as it prevents participants from unmuting at any time.
Facilitating the meeting with controlled participant audio
Co-Hosts can unmute themselves after the steps above and all Hosts can prompt participants that they would like to permit to speak in the meeting. Open the Participants window, hover over the specific user, and click Ask To Unmute.
Screen sharing for Host and Co-Hosts Only
This prevents participants from sharing their screen at any time during the meeting. Only Hosts and Co-Hosts can share when this is enabled. This also prevents unwanted attendees from sharing inappropriate content.
How: On the Zoom toolbar next to Share Screen, click the Up Arrow, click Advanced Sharing Options, and select Only Host for screen sharing or uncheck via the Security button on the toolbar.
TIP: do not enable screen sharing for participants if you have a public event. If someone needs to screen share, promote them to Co-Host so they can share, then demote them to participant when they are done. Enabling Screen Share for Participants opens the door anyone sharing in an uncontrolled environment.
Set Chat to Host Only
The meeting chat can be used inappropriately by unwanted attendees to display foul and disrespectful language that would be visible to everyone. In a webinar, the Q&A portion is private and participant questions are only visible to the Hosts, Co-Hosts and Panelists. Setting your Meeting chat setting to Host and Co-Hosts prevents all chat messages from being public thus mimicking the Webinar Q&A feature.
How: Click on Chat in the Zoom toolbar, click the three dots (···) in the lower right corner of the chat window and select Host and co-hosts. You can also disable Chat completely via the Security button on the toolbar.
Limitations on Video control
This is where the Zoom meeting has control limitations. If video from participants needs to be managed, here are recommendations:
- Clarify in the meeting invitations to participants that they should Mute their video
- Set Participant Video to Off when scheduling a meeting
- Announce in the meeting that everyone should turn their video off
Most importantly, you can remove participant's control to start their video. Click on the Security button on your toolbar and uncheck Start video.
For large meetings, this can be a challenge, so having others to help manage participant video is recommended.