Adding a calendar to Outlook 2016/2013 for Windows

Other calendars, including room resources, other individuals, calendars from the internet, and Shared calendars, can all be added to your Outlook client to view alongside your own calendar.

  1. In Calendar view, click Open Calendar in the ribbon.
  2. Select the type of calendar you wish to add. 
    • Address Book will list all calendars in the Global Address List (GAL)
    • Room List will list all room resources
    • Internet will allow you to enter the address of a web calendar
    • Create New Blank Calendar adds a new calendar only visible to you and not available on the GAL
    • Open Shared Calendar provides a field to enter the name of a calendar shared with you. The calendar owner must first give you permission to view the calendar before you can add it.
      Here is a picture showing where the From Room List... option is located. It is located below from Address Book and above from Internet.
  3. Add the calendar you want. If using the Global Address List, search for the name of the calendar you want, double click the name in the list, then click OK. The Calendar should now show up under My Calendars.
    Here is a picture showing what the Room Finder window looks like. It has several sections: there are two radio buttons at the top with the option of either Name or More columns, a search bar on the top of the window, a dropdown list of address books to choose from is on the top right, a list of all the rooms that match the criteria specified are in the middle of the window, and there is a searchbar on the bottom with a button next to it that says Rooms... which you press to add a selected room to the list of rooms that you are using. In this picture, the Rooms... and the OK buttons are highlighted. Here is a picture showing the calendar view once you have added the desired room calendar to your Outlook. On the left panel, you should check the room calendar under rooms. With this checked, you will see the two calendars side by side in the main view of the window.

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) or via email at

Keywords:exchange calendar equipment resources shared   Doc ID:62311
Owner:TSS Tier 2 .Group:Northwestern
Created:2016-03-28 17:53 CDTUpdated:2020-08-05 13:22 CDT
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