Setting up automated Out of Office replies on your (Exchange) account using Outlook Web App (OWA)

Out of Office replies are automated responses that you can set during any time range. If you do not set a time range, you will send an automated response to every email sent to your mailbox until you turn it off.

  1. Click the gear icon in the upper right hand corner of the screen and select Set Automatic Replies from the drop down menu.
  2. Click the Send automatic replies radio button. This activates automatic replies.
  3. Click Send replies only during this time period and enter a start and end date and time during which your automatic reply will be active.
  4. Type the text of your vacation message in the text box.
  5. Click Send automatic reply messages to senders outside my organization if you want your automatic reply to apply to messages received from non-Northwestern email addresses.
  6. Select Send replies only to senders in my Contacts list to restrict your external (non-Northwestern) automatic replies to senders in your contact list; otherwise select Send replies to all external senders.
  7. In the second text box, type your automatic response to people outside of the University. This can be the same message as the one you wrote in Step 5.
  8. Click Save.

For additional assistance please contact the IT Support Center at 847-491-4357 (1-HELP) or via email at

Keywords:ooto automatic response vacation message ooo webmail   Doc ID:62109
Owner:TSS Tier 2 .Group:Northwestern
Created:2016-03-22 12:22 CDTUpdated:2019-09-15 17:15 CDT
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