Northwestern IT is able to provide webinar licenses by request for events up to a capacity of 500. Additionally, we have one 1000 seat license that can be provided if capacity is expected beyond 500. The request form will secure a webinar for your event and will be provided at least 4 weeks prior to your event date. If the request is made with less than 4 weeks before your event, we will provision the webinar license immediately.
Existing Zoom Meetings can be upgraded to a Webinar as well, in case the event needs have changed or capacity has grown beyond the 300 seat capacity of a meeting.
There are differences between a Zoom webinar and a Zoom Meeting, which you can read more about here. The Zoom webinar capabilities provide:
- Enhanced event registrations
- Enhanced in-meeting controls
- Larger capacity
The request form is specific for one-off events, but we can provide webinar licenses for a recurring series (daily, weekly, monthly, quarterly) if you can indicate those dates, or date range, in the request details and the webinar license will be marked as long-term, to be removed at the end of the event series or date range.
- Login to NU Zoom (open a browser and visit https://northwestern.zoom.us) and click Login
- Enter your NetID and password (if prompted)
- Click on Webinars on the left and then on Schedule Webinar
There are free webinar training and support resources available from Zoom.
Purchase a Zoom Webinar License for larger capacities
If you consistently need a 1000 ($2,995), 3000 ($8,675), or larger webinar license, you can follow these steps.
- Send an email request to email@example.com
- Northwestern IT will follow up and request a quote from Zoom
- Once you receive the quote, provide your chart string and Northwestern IT will submit the order
- The requisition number will be provided to you to get your account approvals done
- After Zoom receives the purchase order, the license will be provisioned, then
- Northwestern IT will assign the webinar license
With the limit of 500 participants, Zoom webinars (and Zoom Meetings) can use the Facebook or YouTube streaming option to expand to a larger audience, albeit as a one-way stream.
Follow these instructions provided by Zoom to stream via Facebook or via YouTube. These services are built-in to Zoom and we cannot provide support for them outside of what the Zoom documents provide. If there are issues launching the Facebook page, logging out and back into Facebook has resolved, so has restarting the browser or using a private/incognito browsing session.
How: In your Zoom meeting, click More in the Zoom control panel and select either option. Only one option can be selected, both services cannot be used at the same time.